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What is a PRA?

An electronic Pre Receival Advice (PRA) is required for every container exported from an Australian port. The exporter must pre-advise the terminal of the export cargo details and the terminal must send an acceptance of the PRA before the container arrives at the terminal.

 

Navigate to the PRA screens

There are two ways you can reach the screens that will help you create a PRA after you log into the 1-Stop website ( www.1-stop.biz )

  1. Click on Launch > 1-Stop Gateway > Vessel Schedule and perform a vessel schedule search, click on the vessel name which will offer you a link to creating a PRA related to the vessel. 
  2. Click on Launch 1-Stop Gateway > PRA > Create from the menu on the left of the screen.

The first time you create a PRA you will be asked to read and accept the Terms and Conditions.

The User Configuration screen

The User Configuration screen records the email address that you choose to receive PRA response messages. It’s helpful to visit this screen before you complete the PRA form. Choose ‘Create’ under ‘PRA’ in the blue bar on the left of the screen.

Fill in the configuration screen (see below).

Create a new PRA

A new screen will appear (see below).  You’ll need to complete the details in this screen then ‘Send to the Terminal’, ‘Send and Copy’, ‘Save as a Draft’ or ‘Cancel’.

Here is some information to help you fill out the form:

Field

Comments

Shipper’s Reference No.

Your unique job number. This is used to manage and track the PRA. This number can be whatever you like, many use the container number as their Shipper’s Reference number.

Category

For an export container select 'EXPORT'. If an empty container that is to be stored at the Terminal select 'STORAGE'.

Shipping Line Booking Ref No.

The number provided by the Shipping Line or Agent when the cargo booking was arranged.

Shipping Line Operator

The Shipping Line operator on the vessel listed in the drop down list.

Discharge Port

The first Port of Discharge listed in the drop down list. If container is being trans-shipped, enter trans-shipment port here if known.

Final Destination

The final port of discharge from the drop down list. If not available, click on search icon to add additional ports.

Ultimate Destination

The final destination from the drop down list. If not available, click on search icon to add additional locations.

CC Recipients

To have a copy of the PRA emailed to another party, enter their email address by clicking on search icon and then, select the names that you want to send a copy of the PRA. When the PRA is sent to the terminal the copies will also be sent to the CC Recipients.

Container No.

Enter the container number, ensuring all letters and digits are correct. Do not include spaces or dashes. An incorrect container number will cause problems at the terminal gate.

Customs Export Ref.

The 'cleared' Customs Authority Number (CAN). A CAN may be an Export Declaration Number (EDN), Accredited Client Export Approval Number (ACEAN), Consolidated Reference Number (CRN), trans-shipment number or Main Manifest Number (MMN).

Container ISO Code

The ISO (International Standards Organisation) code as it appears on the container. This is the four character code is usually located below the container number on the actual container.

Non-Operating Reefer

Sometimes a reefer container is used for non-refrigerated cargo or it is an Empty container so there will not be any temperature or other reefer settings. In this case check the Non-Operating Reefer check-box.

Arrival Mode at Wharf

How the container is arriving at the terminal, either Road or Rail.

Container Status

The container Full or Empty status. When the container status is Full, need to provide verified gross weight related data.

Tynes

If the container has Tyne pockets for lifting by forklift then select ‘Yes’.

Commodity Code

Select the commodity code that describes the goods being carried in the container. If specific code cannot be located, enter GENL/General for General cargo and HAZ/Dangerous Goods for Dangerous cargo. If container is empty enter MT/Empty. A personalised list of codes can be set-up by clicking on the search icon.

Goods Description

Provide a short description of the goods being carried, especially if a generic code has been entered as the commodity code.

Container Gross Weight

Enter the total weight of the container and goods in kilograms (container tare + cargo weight = total weight).

Container Tare Weight

Enter the weight of the container in kilograms (e.g. 20' General is 2250, 40' General is 3720).

Cargo Gross Weight

Enter the weight of the cargo in kilograms (e.g. 10000)

Verified Gross Weight

Enter the Verified Gross Weight of the container in kilograms (e.g. 21000).

Method Of Weight Calculation

Select Method of Weight calculation.

SM1: SOLAS Regulation 2 Chapter VI method 1 – Actual weighting of container

SM2: SOLAS Regulation 2 Chapter VI method 2 – Calculated weight based on contents

WAT: Weight at terminal.

 Weight verification date Select Weight verification date.
 Name of Declarant

Name of the person who declares the verified gross weight.

The SOLAS amendments introduce two main new requirements:

  1. the shipper is responsible for providing the verified weight by stating it in the shipping document and submitting it (through the PRA) to the master or his representative and to the terminal representative sufficiently in advance to be used in the preparation of the ship stowage plan; and
  2. the verified gross mass is a condition for loading a packed container onto a ship.

The shipper is defined as a legal entity or person named on the bill of lading or sea waybill or equivalent multimodal transport document (e.g. "through" bill of lading) as shipper and/or who (or in whose name or on whose behalf) a contract of carriage has been concluded with a shipping company (see paragraph 2.1.12 of the Guidelines regarding the verified gross mass of a container carrying cargo (MSC.1/Circ.1475)).

 Company of Declarant Company the Declarant works for.
 Phone Phone of the Declarant. Enter either a phone number or an email.
 Email Email of the Declarant. Enter either a phone number or an email.
 Name of Issuer Party who issued the verified gross weight certificate.
 Street The street address of the party issuing weight certificate.
 City The city of the party issuing weight certificate.
 Country The country of the party issuing weight certificate.

 

Some parts of the form are predefined with data from the terminal/s’ hourly vessel routing/schedule feed but others are a selection of previously used data. If the drop-down list box has this icon  next to it, you can click on this to create a personalised list in the drop down box.

 

Once all data is entered, click ‘Send to Terminal’ to submit the PRA. Alternatively you can click ‘Send and Copy’ which will submit the PRA to the terminal and pre-fill the form with the same data except for the container number, weight and seal number.

The PRA will be processed and an ACCEPTED or REJECTED message will be displayed after a few minutes.

Once ACCEPTED the PRA container data will be available in the VBS (Vehicle Booking System) to be attached to a booking.

 

Note: If you see a status of OVERDUE do not be concerned, this simply means that the terminal is yet to respond and 1-stop has received an alarm notification to follow up with the terminal.

Only the most recent PRA submitted with a unique container reference will be recognised by the terminal and VBS.

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