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The Truck Manifest screen allows carriers to link a valid Pickup or Dropoff booking to a specific truck and also allocate an MSIC driver to the truck run before the truck arrives at the terminal.
If the terminal allows both Auto Gate Runs and Non-Auto Gate Runs, the Truck Manifest screen can be used for booking either type of run.
NOTE: Slight variations occur in the screens, depending on the configuration decided by the terminal.
Select ‘Manifest’ from the main menu on the left of the screen. You’ll be taken to the Truck Manifest screen.
Select the Time Slot and Date
Select ‘Manifest’ which is shown in the Manifest section of the main menu. You will then be taken to the Truck Manifest screen.
NOTE: Defaults to AutoGate and Dual Run
- Select the 'Gate Type': 'AutoGate', 'Non AutoGate' or 'All'
- Select the 'Run Type': 'Dual Run', 'Pick-up Run' or 'Drop-off Run'
- Select the ‘Time Slot Date’ for the truck run by clicking on the calendar icon
- Select ‘Time Zone’ or leave as 'All Zones'
- Tick ‘Show adjacent time zones’ checkbox if required
- Tick 'Preview Containers' checkbox if required to view containers prior to manifesting
Click the Search button to search for all valid Pick-Up/Drop-Off bookings that match the search parameters.
If the 'Preview Containers' checkbox is selected then the search results are displayed in the Preview Containers screen (shown below), otherwise, the Preview Containers screen will be skipped and the Manifest Screen will be displayed where you add the Truck and Driver Details.
If the Preview Containers checkbox is selected, then the list of container can be previewed prior to manifesting.
This screen allows containers to be previewed and selected for manifesting.
You may select containers individually for manifesting by clicking the select checkbox against the container you wish to manifest.
Alternatively you can select all containers for manifesting by clicking the Select header.
Once containers have been selected, click the 'Select Containers' button. This will display the manifesting screen where the truck and driver details must be entered.
Note: Only containers that have been selected can be used for manifesting.
Select Truck and Driver
Select the Blue Truck Icon [shown at the end of the Truck Rego field] to add the Truck Fleet details.
NOTE: If a terminal has enabled truck sharing across consecutive zones, you may share a truck with other carriers that are manifesting in adjacent timezones up to x (amount determined by terminal) consecutive zones. This means one carrier can share a truck in zone 19 with a carrier manifesting in zone 20. The carrier manifesting in zone 20 can then share the truck with another carrier manifesting in zone 21. The amount of consecutive zones the truck can be shared across is determined by the facility but can only be set to a maximum of 4 consecutive zones. Each carrier that wishes to share the truck to another consecutive zone must select the share truck option, otherwise the truck will not appear as a shared truck to the Carrier wishing to manifest in the next consecutive zone.
CTO's can ban truck drivers from the terminal temporarily or indefinitely. In a case where such ban is applied, the truck driver name would appear in the driver list with the word "Banned" adjacent to the name. VBS will not allow you to complete a manifest with a banned driver.
Select the row or click the + sign to add the Truck Fleet details. They will then be automatically populated in the fields in the above screenshot.
[NOTE: The truck details need to be added in the 'Trucks' screen for the details to appear in the below window]
Add Containers to Truck
The image of the truck will be displayed depending on the Truck Type that is showing in the 'Select Truck and Driver' section.
The Run Type will also be shown depending on the previous Truck Manifest search criteria. For e.g. If Dual Run was selected then you will see both Drop-Off and Pick Up directions shown. If you just chose Pick-Up then it will only be shown in this screen.
Select the Position by pressing the + sign on the Truck Type that the specific container will occupy.
Once the container details have been selected, you will be redirected back to the below screen. Repeat the above process if additional containers are required. If not, then press the Create Manifest button - a Truck Manifest Confirmation screen appears which outlines the details that have just been manifested.
NOTE: To avoid creating duplicate Manifests the “Create Manifest” button is disabled after the user selects the 'Create Manifest' the first time. It will be re-enabled if there are errors.
Select the container by selecting the row or the Select radio button - you will notice that the container details are highlighted.
When you have selected the container, then further container & vessel details are shown.
- Depending on the terminal, VBS may automatically fetch the Storage Amount Owing for a selected import container. If there is storage owing, you can choose to pay the storage fee via the 'Credit Card' or 'ComPay' buttons. This will then direct you to ComPay to make the necessary payments. If you click the 'Credit Card' button then a new window will appear with the payment details already populated for you to pay via Credit Card. If you are a registered ComPay user then you can press the 'ComPay' button - a new window will appear so you are able to log in to ComPay and make the storage payment.
- Depending on the terminal’s configuration the yard position may be displayed.
- Depending on the terminal’s configuration the Status column may be displayed. This shows any holds on the import container and depending on global parameters settings you may still be able to manifest the container even if there are holds on it.
- Depending on the terminal’s configuration, Hazardous containers may not be selectable for Autogate manifesting. Some other terminals may only allow Green Line Hazardous bookings to be selectable. These hazardous bookings that are not selectable will not be displayed in the manifest screen.
- Depending on the terminal's configuration, the F/B weight column may be displayed. This shows the front weight and back weight on the container.
The screen information options are as follows (these may vary according to the terminal):
- Enter the EIDO PIN (Commercial Release Number) for the import booking (this is only mandatory for Auto Gate runs)
- Pay Storage if required
Click the Add button for the container to be included on the Truck Manifest.
Truck Manifest Confirmation
Once you have created the manifest, you be will directed to a confirmation screen which outlines a summary of the Manifest, Truck and Driver details that have entered in the previous screens.
NOTE: Continue Manifesting button will direct you back to the 'Select Truck and Driver' screen to create a new Truck Manifest. The Finish button directs the user to the Truck Manifest list screen.
VBS is showing the following Manifest Confirmation screen for the terminals that are synchronized with VBS. VBS shows the status " Pending Confirmation at Facility" before it receives any response from the terminal. If it receives the response without error, it displays the truck visit number. Otherwise, it displays the error status.
COR Compliance (Patrick Terminals Only)
As a result of the amendments made to Heavy Vehicle National Law (HVNL) on 1 October 2018, Patrick Terminals would require all carriers to acknowledge and accept that they’ve complied with COR Compliance conditions applicable for the Terminal.
Carriers will be prompted to read and acknowledge COR Compliance conditions prior to completing manifesting.
Carriers who do not acknowledge COR compliance conditions will not be allowed to complete manifest. Same process is applied when a carrier edit their manifest. When editing a manifest, carriers must read and accept the compliance before saving any changes.
Sharing Trucks across Consecutive Zones
Truck sharing can be enabled across consecutive zones via Global Parameter 121 "Allow shared truck across consecutive zones".
If enabled, Trucks may be shared with other carriers that are manifesting in adjacent timezones up to x (x = value set in GP 86) consecutive zones. This means one carrier can share a truck in zone 19 with a carrier manifesting in zone 20. The carrier manifesting in zone 20 can then share the truck with another carrier manifesting in zone 21. The amount of consecutive zones the truck can be shared across is determined by GP 86 which can be set to a maximum of 4 consecutive zones. Each carrier that wishes to share the truck to another consecutive zone must select the share truck option, other wise the truck will not appear as a shared truck to the Carrier wishing to manifest in the next consecutive zone.
Adding Transit Container
You can add the transit container to the truck if the terminal allows you to do so. Transit container will always be at the top of the list in the "Add Container" pop up if the feature is allowed by CTOs. You can add multiple transit containers to the truck if required.
You will have to click on the "Transit Container" and then click on "Add" button to add the container to the truck.
After that, transit container will be added to the truck.
Adding Empty Return Container
To manifest an Empty Return Container, you have to select "Empty Return" as a pool. After selection of "Empty Return" pool, VBS will display the available Empty Return Containers in the "Add Container" pop up and after that you can follow the existing manifesting process to manifest the containers.
However, If CTO permits, you can manifest the Empty Return Container with other drop-off and pick-up containers. In that case, you have to select the "All Pools" from the pool drop down.
How to SMS Manifest Details
You can send the manifest details in SMS to a specific mobile number. To send SMS from the Manifest Confirmation screen, you have to click on "Send SMS" button.
Then the following SMS Message pop-up screen will appear. If you have already entered Driver's mobile number in the "Create Manifest" screen, you will see that mobile number by default. Otherwise, you have to enter the mobile number with the country code. eg:64215694644, here 64 is the country code for Newzealand and 215694644 is the mobile number.
You can also send SMS from the Manifest List screen. You just have to click on "SMS" button from the "Action" column. Then the same previous SMS Message pop-up screen will appear.
Adding Weigh In Motion Data
Some of the terminal carriers such as Patrick Port Botany carriers will enter additional weigh in motion data during manifesting. These details are mandatory for those terminals. Other terminal users will not view these fields.
Truck Axle Type: Types of Truck Axles such as 3 Axle, 5 Axle etc
Mass Limit Type: Types of Mass limits. Based on the Axle type, you will see various mass limit types.
- General Mass Limits (GML)
- Concessional Mass Limits (CML)
- Heavy Mass Limits (HML)
- Operating Under permit (PER)
Permit Number: Permit number for CML, GML and PER mass limit types
Truck has FUPS: If the truck has Front Underrun Protection System, select "Yes". Otherwise, select "No".